License renewal applications are mailed to the licensee using the address on file ninety (90) to one hundred twenty (120) days prior to the month of expiration. The licensee shall complete and sign the renewal application and submit with appropriate fee and accounting of continuing education activity recognized by the Board prior to the expiration of existing license. The licensee shall allow up to fifteen (15) business days to process a renewal.
Waiver of Continuing Education (applies to Regular Licensees only):
For regular licensees who have experienced extreme and unusual hardship that resulted in long-term absence from practice or other extreme situation involving illness or family, a waiver of all or part of the required face to face continuing education may be considered and renewal allowed. The subsequent renewal may be contingent on the waived continuing education credits being taken within the first six months of renewal; such hours will not count toward the required continuing education of the renewed cycle. The Board encourages individuals utilize online continuing education options and Category II hours, and make a request to use additional hours of online education if one is unable to complete the continuing education. Submit a detailed written explanation of the extreme and unusual circumstances prior to license expiration. To avoid loss of license, if not practicing for long-term, use the Inactive License Status privilege.
Responsibility of Licensee (applies to all licensees):
It is the responsibility of the licensee to contact the board for renewal information if they have not received their renewal application at least sixty (60) days prior to the date of expiration. In most cases this occurs because an address is no longer valid and the renewal application has been returned to the Board office. Whether or not you receive your renewal application, it is the responsibility of the licensee to obtain a license renewal form and renew the license within the legal time frame.
Notify the Board immediately of any address change at the time it occurs. Use the fax, email, regular mail, or phone message to report a change of address.
Continuing Education Requirements for Renewal:
Regular Licensees: Effective May 1, 2004, there is a new CE Reporting Form process for regular licensees only. The licensee may report WV Board of Social Work approved continuing education activity on a single form provided by the Board or one created by the licensee that includes the exact same information and sworn statement. This form is to be submitted to the Board ONLY after all forty hours have been met. Regular licensees must earn a total of forty (40) HOURS that include at least twenty (20) hours of Category I West Virginia Board approved programs; and up to twenty (20) hours of Category II self-directed or other Individual Professional Activities.
Provisional Licensees: For persons determined eligible for this licensure after July 1. 2013: they must complete twelve (12) hours of CSWE accredited social work courses as designed and approved by the Board in addition to other continuing education. All required courses will be available online and are geared to the nontraditional student who has graduated from another field and who is currently practicing. In addition to the requirement course work, the provisional licensee is responsible for earning an additional 20 hours of Board approved continuing education per two year licensing cycle.
If a provisional license is enrolled in a CSWE accredited Bachelor or Master of Social Work Program, the individual is not subject to the twelve hours of required coursework.
Persons granted temporary licenses prior to July 1, 2013: are not subject to the academic credentialing requirement and should continue to adhere to the continuing education requirements under the prior rule, earning a total of eighty (80) contact hours in the first two-year licensing period; and will renew the license for a final two-year period and earn an additional eighty (80) hours in the same manner as in the first two years. Specifically: at least sixty (60) of the eighty (80) hours must be earned from WV Board Approved or Certified providers (Category I classification); of these 60 hours, the temporary licensee must earn at least eight (8) hours of mandatory Social Work & Professional Ethics continuing education as specified in the Provisional License section of the Professional Manual.
Carry-Over Rule (applies to all licensees):
Any active licensee who has satisfied the total continuing education requirements and has renewed their existing license prior to expiration, may carry over excess hours earned from Board approved programs that they have attended within forty-five (45) days prior to the expiration date on the license. Only training that was not previously reported that is earned during this period may apply to the next renewed license. The “carry-over” date will vary and is determined by the individual’s license expiration date. Carry-over records should not be submitted until after you have renewed your existing license. When submitting programs earned during a “carry-over” period, the licensee should attach a note indicating that the training was earned during the carry-over period and was not used with the previous license renewal. For any license that expires on January 1st, ----, the carry-over date is, and always has been the November 15th prior to license expiration.
Renewal Processing Time (applies to all licensees):
Allow at least ten to fifteen business days following receipt of your renewal application, fee, and continuing education record. If you do not receive a response within three weeks after mailing your application, you should contact the Board by phone, fax, mail, or email. Continuing Education records should be submitted as soon as the fifty hours have been completed or may be sent after completion of each program using the older standard form provided by the Board. Please do not fax and mail records or duplicate reports.
Temporary Permits are not renewable and are not subject to continuing education requirements.
Review the Professional Manual for additional information.